Course Information

Introduction

Meetings are essential for effective communication, collaboration, and decision-making in any organization. However, poorly planned and facilitated meetings can often lead to wasted time, unclear outcomes, and disengaged participants. This course, Effective Meeting Facilitation and Planning, is designed to empower professionals with the skills and strategies needed to lead productive, engaging, and goal-oriented meetings that deliver results.

The ability to facilitate impactful meetings requires a combination of technical knowledge, communication expertise, and organizational skills. This course will help participants develop these abilities by exploring proven methods of planning and conducting meetings that foster active participation, alignment, and accountability among attendees.

Participants will learn how to structure meetings that are focused and aligned with organizational goals. They will gain insights into managing diverse groups, handling conflicts, and ensuring that action items are clearly defined and followed up on. Additionally, the course emphasizes the importance of leveraging technology and tools to enhance meeting efficiency and collaboration.

This course also addresses the challenges associated with virtual and hybrid meetings, equipping participants with the knowledge to adapt facilitation techniques for digital platforms. As remote work becomes more common, the ability to navigate these formats effectively is an increasingly critical skill for professionals.

Whether working on large-scale projects, leading team discussions, or engaging stakeholders, meeting facilitators play a pivotal role in ensuring that sessions remain focused and productive. This course provides the resources, templates, and techniques necessary to build confidence in this role and foster an environment of mutual understanding and progress.

The comprehensive curriculum is designed to cater to professionals across industries, regardless of their current level of facilitation experience. Through a combination of interactive sessions, case studies, and hands-on exercises, participants will leave with actionable insights they can immediately implement in their workplace.

Objectives

By attending this course, participants will be able to:

Develop strategies to design and plan meetings that align with organizational goals and objectives.
Facilitate meetings that encourage active participation and effective collaboration among diverse teams.
Manage time effectively during meetings, ensuring that discussions remain focused and productive.
Apply conflict resolution techniques to address disagreements and maintain a constructive environment.
Leverage digital tools and platforms to enhance the effectiveness of virtual and hybrid meetings.
Create actionable outcomes from meetings, including clear action plans, accountability measures, and follow-ups.

Who Should Attend?

This course is ideal for:

Managers, team leaders, and supervisors responsible for organizing and leading team discussions.
Project managers seeking to improve stakeholder engagement and collaboration in meetings.
Professionals working in remote or hybrid environments who want to optimize their virtual meeting skills.
Individuals in administrative roles tasked with planning and coordinating meetings.
Anyone interested in improving their ability to lead meetings and achieve measurable outcomes.

Training Method

• Pre-assessment
• Live group instruction
• Use of real-world examples, case studies and exercises
• Interactive participation and discussion
• Power point presentation, LCD and flip chart
• Group activities and tests
• Each participant receives a 7” Tablet containing a copy of the presentation, slides and handouts
• Post-assessment

Program Support

This program is supported by:
* Interactive discussions
* Role-play
* Case studies and highlight the techniques available to the participants.

Daily Agenda

Daily Schedule (Monday to Friday)
- 09:00 AM – 10:30 AM Technical Session 1
- 10:30 AM – 12:00 PM Technical Session 2
- 12:00 PM – 01:00 PM Technical Session 3
- 01:00 PM – 02:00 PM Lunch Break (If Applicable)
- Participants are expected to engage in guided self-study, reading, or personal reflection on the day’s content. This contributes toward the CPD accreditation and deepens conceptual understanding.
- 02:00 PM – 04:00 PM Self-Study & Reflection

Please Note:
- All training sessions are conducted from Monday to Friday, following the standard working week observed in the United Kingdom and European Union. Saturday and Sunday are official weekends and are not counted as part of the course duration.
- Coffee and refreshments are available on a floating basis throughout the morning. Participants may help themselves at their convenience to ensure an uninterrupted learning experience Provided if applicable and subject to course delivery arrangements.
- Lunch Provided if applicable and subject to course delivery arrangements.